The South African Police Service (SAPS) has announced vacancies for Administration Officers based at its offices in Pretoria. This opportunity is open to suitably qualified South African citizens who meet the minimum requirements and are interested in supporting administrative and project-related functions within SAPS. All key details are provided below to allow applicants to understand the role clearly before submitting an application.
Overview of SAPS Administration Officer Vacancies
These positions are intended to strengthen administrative and project support capacity within SAPS offices. Administration Officers will be responsible for clerical, documentation, coordination, and project support duties in line with organisational standards and legislation.
Applicants are advised to carefully review the requirements, screening process, and application instructions before applying.
Requirements
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Tip: Always apply early and ensure your documents are updated and correct before submitting any application.
The following generic minimum requirements apply to all SAPS Administration Officer posts:
Applicants must demonstrate competency in the specific functions related to the post.
Applicants must be in possession of a Senior Certificate (Grade 12) or a National Certificate (Vocational) registered on the National Learner Record Database at a minimum of NQF Level 4.
Applicants must be proficient in at least two official languages, one of which must be English.
Applicants must be citizens of the Republic of South Africa and must provide documentary proof of citizenship.
A valid light motor vehicle driver’s license is required.
Applicants must have no previous criminal convictions and no pending criminal, departmental, or civil cases.
Applicants must not have any visible tattoos when wearing any uniform of the Service.
Screening Process
All applicants will be subjected to a vetting process. This process includes security screening and fingerprint verification. Only candidates who successfully pass the screening process will be considered for appointment.
Additional Requirements
Applicants must be in possession of an applicable certificate or higher qualification accredited by SAQA on NQF Level 5 or above. The qualification should be in a built environment or related field such as Project Management, Business Administration, Electrical Engineering, Mechanical Engineering, Civil Engineering, Structural Engineering, or a similar relevant discipline.
Skills Expected
Successful candidates should demonstrate strong administrative and technical skills. These include project filing, minute taking, document control, and computer literacy, particularly in Microsoft PowerPoint, Excel, and Word.
Applicants should have problem-solving skills, presentation abilities, and experience in technical documentation administration. Good people skills, communication skills, and an understanding of project management principles are important.
Competence in Microsoft Office and other related software applications is essential for this role.
Core Functions
Administration Officers will be responsible for undertaking clerical duties within the project office and providing project management support functions.
Key responsibilities include updating the Project Management Dashboard and the National Treasury IRM system, filing all project deliverables throughout the project lifecycle, and coordinating client meetings.
The role involves managing document control and transmission processes, preparing minutes for client meetings, and ensuring that gateway review templates are completed and properly filed.
Administration Officers must ensure that all project documentation is accurately filed and archived. They will also be responsible for arranging site visits for project teams and assisting project managers with risk register updates and project dashboard compilation.
Additional duties include updating presentations and reports for both internal and external use, assisting with bid specification and tender documentation packaging, and supporting project managers with stakeholder engagement and communication management.
General Information
The closing date for applications is 30 January 2026 at 16:00. Applications submitted after this time will not be considered.
Only the official SAPS application form for salary levels 2 to 12 will be accepted. This form is available on the SAPS website and at SAPS recruitment offices. The previously used Z83 form will no longer be accepted.
Applicants must follow all instructions on the application form carefully. All previous or pending criminal and disciplinary convictions must be declared. Failure to disclose this information may result in the application being rejected.
How to Apply for SAPS Administrative Officers Positions
Applicants must complete the official SAPS application form for salary levels 2 to 12 and submit it in accordance with the instructions provided in the vacancy advertisement.
It is the responsibility of the applicant to ensure that all required documentation is attached and that the application is submitted before the closing date. Meeting the minimum requirements does not guarantee appointment, as the selection process is competitive.
This SAPS Administration Officer opportunity offers a chance to gain meaningful experience within a structured government environment while contributing to essential administrative and project support functions.
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