Executive Secretary: WASA50010

Job Purpose

This position involves performing secretarial, clerical, and administrative tasks to support managers and professionals.

Minimum Requirements

• Grade 12 or equivalent NQF Level 4
• Secretarial Diploma
• Computer literacy: MS Office
• Strong communication skills
• 3 – 5 years of experience in a relevant environment

Core Responsibilities

• Manage diaries and calendars, coordinating meetings and venue bookings for the Division and Department as necessary.
• Arrange travel itineraries, bookings, and accommodation for the Manager as required.
• Perform daily administrative duties including maintaining information and filing systems, updating records, and processing documentation.
• Identify, address, and resolve queries and administrative issues promptly while exercising discretion within established guidelines. Escalate unresolved matters to the appropriate authority.
• Utilize resources effectively and efficiently to achieve work outputs, reporting any resource constraints or shortfalls.
• Adhere to and promote the Batho Pele principles in providing administrative support and services.
• Capture, transcribe, record, store, and maintain information in both written and electronic formats, ensuring compliance with applicable governance requirements, policies, procedures, and legislation.
• Maintain professional relationships with stakeholders, ensuring ethical, respectful, and transparent interactions at all times.

Enquiries

For more information, please call: 0860 54 3000

Candidates may be required to provide proof of the applicable NQF level related to their qualifications.

If candidates do not receive feedback regarding their application outcome within six weeks of the closing date, it should be considered unsuccessful. The City of Ekurhuleni is committed to the principles of the Employment Equity Act and reserves the right to appoint, not appoint, or to appoint laterally.

How to Apply

Applications close on 20 October 2026. Apply before the closing date to avoid missing this opportunity.