Company Secretarial Administrator
Are you an organised, detail-oriented administrator with an interest in corporate governance and company secretarial practices? Fidelity Services Group is looking for a Company Secretarial Administrator to provide administrative support to the Company Secretariat and assist with effective management of governance records, Board and committee documentation, resolutions, and statutory administration.
This is an excellent opportunity for someone looking to build their career in corporate governance and company secretarial administration.
Responsibilities
- Provide general administrative support to the Company Secretariat.
- Coordinate Board and committee meetings, including scheduling, reminders, and meeting changes.
- Assist with the preparation and distribution of Board, Shareholders’ and tender resolutions.
- Place resolutions on SigniFlow for electronic signatures and follow up with directors.
- Maintain accurate company records and statutory registers.
- Assist with annual CIPC returns and related company secretarial administration.
- Update declarations of interests for directors and compare information against the CIPC website.
- Ensure Terms of Reference, policies, charters, and annual work plans are updated annually.
- Assist with PSIRA compliance relating to directors and annual renewal of company PSIRA certificates.
- Support document management and ensure governance documentation remains accurate and up to date.
- Provide support with Microsoft Office, Outlook, and Microsoft Teams-related administration.
Requirements
- Grade 12 / Matric certificate.
- Studying towards a CGISA/CIS qualification (advantageous).
- Highly organised with excellent administrative and document management skills.
- Exceptionally detail-oriented with the ability to work accurately under pressure.
- Professional, trustworthy, and able to maintain confidentiality.
- Strong written and verbal communicator.
- Proficient in Microsoft Word, Excel, and PowerPoint.
- Able to work independently, manage multiple deadlines, and meet required turnaround times.
- Possess a clear criminal record.
- Resident of the West Rand or surrounding areas.
Experience
Previous experience in a company secretarial environment is not a prerequisite. We are particularly interested in individuals who demonstrate strong administrative capabilities, attention to detail, professionalism, and a genuine interest in corporate governance.
Why Join Us?
This role offers the opportunity to gain practical exposure to corporate governance, Board administration, statutory compliance, and company secretarial processes within a leading organisation. If you are an organised administrator looking to develop your career in this space, we’d like to hear from you.
Location: Head Office – Helderkruin
Department: Company Secretariat
Reporting to: Group Company Secretary
We reserve the right not to make an appointment to any advertised position. Preference is given to existing employees, and choices made are purely on merit. Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team.
Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics as well as the continuous development of our human capital as the key resource to our success in the markets in which we participate.
If you do not receive contact regarding this position within 10 working days from the closing date, please consider your application unsuccessful.
How to Apply
Applications close on 16 Oct 2026. Apply before the closing date to avoid missing this opportunity.