First on Scene is inviting applications for an Administrative Assistant position based in Bryanston, Gauteng. This opportunity is suitable for a highly organised, self-motivated and detail-oriented individual who enjoys working in a professional office environment. The successful candidate will provide administrative support while assisting with the day-to-day operations of an emergency medicine training company.
If you have excellent communication skills, strong computer knowledge and can effectively manage multiple administrative tasks, this position could be the ideal opportunity to further your career.
Job Description
The Administrative Assistant will support the daily administrative and operational activities of the organisation. The role includes preparing training documentation, maintaining accurate records, coordinating office activities, supporting training events and ensuring that administrative processes are completed efficiently and professionally.
Job Details
Position: Administrative Assistant
Company: First on Scene
Location: Bryanston, Gauteng
Employment Type: Part-Time
Work Arrangement: Hybrid
Salary: R7,000 – R8,000 per month (Market Related)
Industry: Administration
Minimum Requirements
Valid South African driver’s licence.
Own reliable vehicle.
Own laptop.
Proficiency in Microsoft Word, Excel, Outlook and Zoom.
Experience using Microsoft OneDrive will be advantageous.
Excellent attention to detail.
Strong written and verbal communication skills.
Excellent self-management and organisational skills.
Good time management abilities.
Professional appearance and work presentation.
Physically able to climb stairs, lift and pack equipment when required.
Key Responsibilities
General Administration
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Provide general administrative support.
Assist with personal assistant duties where required.
Maintain organised administrative records.
Support the daily running of office operations.
Course Preparation
Prepare course administration packs.
Create and issue course certificates.
Ensure all training documentation is complete before courses begin.
Course Administration
Upload completed course documentation.
Capture course results accurately.
Mark and submit QCTO Portfolios of Evidence.
Maintain accurate learner records.
IT and Database Support
Update existing databases.
Create new database records when required.
Review and organise training materials.
Office and Venue Management
Assist with venue preparation when required.
Clean and maintain training equipment after courses.
Perform weekly office organisation and housekeeping.
Conduct weekly stock counts.
Arrange printing of course administration documents.
Collections and Logistics
Collect training manuals.
Collect office equipment and stationery.
Collect printed material.
Purchase refreshments when required.
Collect pre-course and post-course documentation from instructors.
Skills and Competencies
Excellent organisational skills.
Strong administrative abilities.
Computer literacy.
Ability to work independently.
Professional communication.
Accuracy and attention to detail.
Problem-solving ability.
Ability to meet deadlines.
Good interpersonal skills.
Ability to prioritise multiple tasks.
Why Consider This Opportunity?
This role offers the opportunity to gain valuable administration experience within the emergency medical training sector. Successful applicants will work in a professional environment where organisation, teamwork and continuous learning are highly valued. The hybrid working arrangement also offers flexibility while allowing employees to contribute to the organisation’s daily operations.
How to Apply
Interested applicants should prepare an updated CV that clearly outlines their qualifications, administrative experience and computer skills. Ensure that all supporting documents are complete before submitting your application through the employer’s official recruitment process.
Only shortlisted candidates may be contacted. If you do not receive feedback after the recruitment process has been completed, please consider your application unsuccessful.
First on Scene is committed to selecting suitably qualified candidates based on the requirements of the position. Meeting the minimum requirements does not automatically guarantee an interview or appointment.
